2025 AGM (being updated)

2025 AGM

Cariboo Run Crew Annual General Meeting

Date: December 6, 2025

Time: 11:00am

Location: Station House Gallery

Attendees: Kim Lewis, Kelsey Miller, Deanna Saunders, Renelle Hunter, Melissa Hogan,

Welcome and Introductions
- Current positions held:
  - Kim Lewis: President
  - Kelsey Miller: Treasurer and Secretary
  - Kelsey Miller: Vice President (temporary, position vacant)
  - Deanna, Renelle, Madison, Melissa: Run Leaders
  - Madison: Community Engagement

Available Positions and Adjustments
- Vice President: Position available.
- Run Leaders: Open to additional volunteers – the more the merrier!
- Race Coordinators: Volunteers needed.
- Website Tech and Registrations:
  - Cariboo Run Crew Community chat created on WhatsApp 2024/12/22
  - Registrations for Memberships & Race events
Weekly Runs
- Wednesdays at 5:30 PM, thoughts?
  - Currently running from Station House Gallery
  - Response from attendants and online survey were in favor of continuing same time and place for next year
  - all in favor of keeping Wednesdays 5-8kms
- Saturdays at 9:00 AM:
  - Currently running at various locations
  - Response from attendants and online survey were in favor of continuing same time and place for next year.
  - Some responses from online survey requested longer runs or options of distances on Saturdays
- Open for further thoughts and opinions from members.
Finances
- Current balance - $1, 908.35
- Money in:
  - Membership registrations: 24 registrants, $600.00
  - Race Registrations: 68 registrations, $1790.00
  - Merchandise:
    1. from registrations, 7 $210.00
    2. From race, $300.00
  - Donations:
    1. City of Williams Lake $500
    2. Log Haulers Assoc. $750.00
    3. Gibraltar $300.00
    4. Momentum Therapy $150.00
    5. WL Credit Union $300.00
- Money out:
  - Liability Insurance: $880.00
  - Event Insurance: $325.00
- Savings
  - Timing system
  - $510.00 from t-shirt sales
- Grant Application:
  - Received a community event grant through the City of Williams Lake. $500 in July 2025
- Website costs: $207 per year includes domain
Merchandise
- T-shirts were made this year, $30 for members, $35 for non members
- We did a pre-order, ideas and results?
- Should we offer any other merchandise?
Westsyde Boogie Trail Race Recap
- Feedback:
- Costs - $ 1, 812.78 total
  - Event Insurance: $325.00
- Money in:
  - Race Registrations: 68 registrations, $1790.00
  - T-shirts: $300.00
- 2026 event date – June 20th, 2026!
- Location, Westsyde trails
- Distances :
  - Kids/Family run 1 or 3km?
  - 5km race
  - 15km race – do we switch to 21km? 10Km race was also requested
    - Decision was made to make switch 15km race to 21km for 2026 race.
Run for the Cure
- Total Cost
  - Event Insurance $330
  - Décor $
  - Amount raised: $1200
Comments and final remarks